You're running 15, 30, maybe 80 jobs at once. You've got project managers, estimators, accounts staff, site supervisors. The business is real — and it's growing.
But you can't see it.
You can't see which jobs are making money and which ones are bleeding. You can't see committed costs vs actual until the Xero reconciliation comes through — two weeks late. You can't see whether the estimating team is pricing work profitably or just pricing it fast.
You built this company from the tools up. Now you're running it from spreadsheets, gut feel, and monthly reports that are already stale by the time you read them.
ViaBuild gives you the command centre your business has been missing. Real-time cost performance across every job. AI that processes your invoices so your accounts team can focus on the numbers that matter. Estimating that feeds directly into budgets and POs. And executive reporting that tells you the truth — today, not last month.
30-minute walkthrough with real builders. Not salespeople.
When you were running 5 jobs, you could hold the numbers in your head. You knew every trade, every PO, every invoice. You were across it.
Now you're running 20, 40, 80+ jobs — and the wheels are coming off in ways you can feel but can't always see:
Budget vs actual sits in a spreadsheet that someone updates monthly — maybe. By the time you see a margin problem, it's 3 or 4 progress claims too late. The damage is done and you're explaining it to the bank.
300, 400, 500+ invoices a month. Each one manually entered into Xero, matched to a PO, coded to a job and cost code. That's 2 or 3 full-time staff doing nothing but data entry — and still getting behind.
The estimate is in Buildxact. The POs are in Excel. The invoices are in Xero. The budget is in someone's head. Nothing talks to anything. You can't trace a cost from the quote to the final invoice — so you can't learn from what went wrong.
And the management problem underneath all of it:
ViaBuild gives the people running your business — the director, the GM, the construction manager — a single place to see everything that matters.
Not a dashboard that looks pretty but tells you nothing. A genuine command centre where you can see cost performance across every active job, drill into any variance, check committed vs actual, review AP processing, and know exactly where your margin stands — at any moment, on any day.
| Job | PM | Budget | Committed | Margin | Status |
|---|---|---|---|---|---|
| 22 Harbour View Rd — Custom | M. Chen | $2.81M | $2.34M | 19.4% | On Track |
| Lot 14 Riverstone — Duplex | S. Patel | $1.12M | $1.09M | 8.2% | At Risk |
| 8 Ocean Pde — Reno+Extension | D. Walsh | $640K | $412K | 24.1% | On Track |
| Lot 8–12 Northgate — Townhouses | M. Chen | $4.2M | $3.8M | 14.6% | Review |
| 15 Banksia Close — New Build | J. Kumar | $890K | $620K | 22.8% | On Track |
See Lot 14 Riverstone at 8.2% margin? In the old world, you'd find that out at the project close-out — after the damage is done. In ViaBuild, you see it today. You pull the PM aside. You review the committed costs. You fix it while there's still time.
That's the difference between managing a construction company and just surviving one.
Build any report you need — WIP, cash flow, supplier spend by trade, PM performance, margin analysis by job type. Pull data from ViaBuild, Xero, and HubSpot. Live data, not last month's exports.
Budget vs Committed vs Actual at every level — job, cost code, trade, line item. Variance alerts at 2%, 5%, 10%. Forecast-to-complete tracking. Know where you stand on every dollar.
Your accounts team gets a dedicated inbox. Invoices arrive, AI extracts every line, matches to POs, codes to jobs. Turn 500 invoices a month from a 3-person job into a 1-person approval workflow.
Which project managers are delivering on budget? Which ones consistently overrun on the same cost codes? Benchmark PMs against each other. Have data-driven conversations — not gut feel ones.
See exactly what you're spending with every supplier across all jobs. Identify consolidation opportunities. Negotiate from data. Know when a trade is consistently over-quoting — across your entire portfolio.
Committed costs, upcoming claims, trade payment schedules — all mapped against your cash position. Know what's coming before it arrives. Plan draws, manage facilities, avoid surprises.
ViaBuild isn't just reporting on top of your existing tools. It replaces the disconnected mess — and gives every person in your business the tool they need to do their job faster.
Estimators get takeoff and estimating that doesn't freeze. Keyboard-first, laser-sharp measurements. Quantities flow from takeoff → estimate → budget → POs. Win the job on Monday, POs out to trades by Tuesday.
Project managers get real-time job cost tracking against their budget. Every PO they raise updates committed costs instantly. Every invoice that matches updates actuals. They know where they stand without asking accounts.
Accounts staff get AI that eliminates 87% of their data entry. Invoices are extracted, matched, and coded — they just review and approve. What used to take 3 hours a day takes 15 minutes.
Admin and contracts get progress claims against HIA and MBA stages, variation management with client approval workflows, retention tracking, and defects liability — all connected to Xero.
The director gets all of this rolling up into a command centre with live data, custom reports, and the ability to drill from the portfolio level to an individual invoice in three clicks.
A business your size doesn't need another tool to figure out. You need a partner who understands construction operations, who trains your people properly, and who builds the features your business actually needs.
We work with your leadership team directly. Your construction manager, your accounts lead, your estimating coordinator. We bring them up to speed on ViaBuild deeply — not a surface-level webinar, but a full working knowledge of the platform, the workflows, and the best practices we've built from working with builders across Australia.
Then your team owns it. They roll it out internally. They train new hires. They configure new jobs. The capability lives inside your business — not ours. We're behind them with a dedicated account manager, escalation support, and ongoing development driven by what our builder partners actually need.
Every building company operates differently. 15 jobs or 150. Residential, commercial, or mixed. One office or three. We tailor the partnership to your business.
30-minute walkthrough with real builders. No sales scripts. No obligation.
One platform. Every job. Every dollar. Real-time. And a partner who builds the tools your business actually needs.
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