For enterprise builders · 15 to 200+ jobs
Every job. Every PM. Every dollar.
One operating system, with a command centre on top.
VIABUILD is the Construction Operating System for builders at scale: one connected system running every active job, with an executive command centre showing portfolio WIP, margin and cost performance live. Oryn™ runs the admin underneath, so one person approves what used to take three.
Custom partnership pricing · Unlimited users · Dedicated account manager
01 / The problem
Scale shouldn't mean flying blind.
Estimators and PMs live in different worlds
Estimates in one tool, POs in Excel, invoices in Xero, budget in someone's head. Nothing connects end to end. One operating system puts every module on a single data model.
You don't know which jobs are making money
Budget vs actual sits in a spreadsheet updated monthly, if at all. By the time you see a margin problem, the damage is done.
Your accounts team is drowning
Hundreds of invoices manually entered into Xero each month, with 2 to 3 full-time staff doing data entry and still falling behind. Oryn reads and codes them instead.
02 / The platform
One operating system. A command centre over the whole portfolio.
Best-in-class modules for estimators, PMs, accounts and directors, connected end to end on one data model, with Oryn intelligence inside.
Executive command centre
Live WIP, margin, committed vs actual and AP status across every job, down to the invoice.
Oryn document intelligence
Dedicated inbox: Oryn reads, matches and codes every invoice. One person approves what took three.
PM performance visibility
Benchmark PMs on margin, variance trends and committed costs, for data-driven conversations.
Supplier spend analysis
See spend with every supplier across all jobs. Negotiate from data, not gut feel.
Developer builders: several companies, one team
Many developer builders hold each project or division in its own company. On the Developer plan each entity keeps its own jobs, claims and Xero file, and your team switches between entities from one login, with roles set per entity. It is rolling out now with our first group customers. Sharing one catalogue, cost codes and templates across the group is the next stage of that rollout.
Roles and permissions
Built-in roles shaped like a building company: Owner, Project Manager, Estimator, Accounts or Bookkeeper, Site Supervisor and Read-only. Create your own roles and override a single user where you need to, so accounts can approve invoices without touching estimates.
Migration and onboarding, with you
Cost codes, price lists, products and suppliers come across by import, and we run the migration and onboarding with your team while the old system keeps running. Leaving Databuild? The guide to moving off Databuild has the import checklist.
Cash flow forecasting
Committed costs, upcoming claims and trade payments mapped against cash position.
03 / What's included
The enterprise partnership.
- Full VIABUILD operating system: estimating, Oryn digital takeoff, procurement, cost control, claims, variations
- Oryn intelligence inside every module: reading invoices, coding costs, flagging variances
- Executive command centre with live WIP and margin dashboards
- Custom report builder with Xero and HubSpot integrations
- PM performance and supplier spend analytics
- Safety compliance across every site, in one dashboard
- Construction roles out of the box, plus custom roles and per-user overrides
- Developer plan, rolling out: several companies on one login, each with its own Xero file
- Deep training for leadership and operations team
- Dedicated account manager and escalation support
- Unlimited users across your organisation
- Free migration from any current system
- Input into the product roadmap
04 / FAQ
Common questions.
It is one connected system that runs the whole portfolio on a single data model: estimating, Oryn digital takeoff, procurement, scheduling, progress claims and live cost control, with an executive command centre on top and Oryn intelligence inside every module. It replaces the disconnected stack of separate tools, so estimators, PMs, accounts and directors all work off the same live data.
A live executive dashboard showing cost performance across every active job: WIP, margin, committed vs actual, AP status, and drill-down to individual invoices, all sitting on top of the operating system that runs the work.
VIABUILD is built for builders running from ~15 to 200+ concurrent jobs, with portfolio-level reporting and PM benchmarking.
Yes. The custom report builder pulls live data from VIABUILD, Xero and HubSpot: WIP, cash flow, supplier spend, PM performance and margin analysis.
We train your leadership and operations team deeply, then your team owns the rollout internally, with a dedicated VIABUILD account manager behind them.
Yes. VIABUILD ships with roles shaped like a building company: Owner, Project Manager, Estimator, Accounts or Bookkeeper, Site Supervisor and Read-only. You can create your own roles from the same permission list and override an individual user, for example letting a senior PM approve purchase orders while other PMs can only raise them.
Multi-office franchise networks run on VIABUILD today: each office is its own account and head office sees across all of them, with benchmarking, compliance reporting and a network price book head office pushes to every office. For developer builders who run several of their own companies, the Developer plan groups those entities so one team switches between them from a single login, with a role set in each. It is rolling out with our first group customers, so ask about it in your demo and we will tell you exactly where it stands for your structure.
Yes. Each entity is its own VIABUILD account with its own Xero connection, so jobs, bills and claims post to the right company and nothing financial is merged between them. Switching entities changes which company you are working in; it never shows one company's data inside another.
That is the next stage of the Developer plan rollout: the group owner choosing which catalogue, cost codes, contacts, assemblies and estimate and schedule templates are shared, with one entity holding the master copy. It is not live yet. Today each entity can import the same price lists and cost codes, so the companies start from the same standard.
We review what you have, export it with you, and bring across cost codes, price lists, products and suppliers by import, then connect Xero and run both systems side by side until your team trusts VIABUILD on live jobs. On enterprise partnerships the migration is done with you, not handed to you. The migration page walks through each step.
Yes. VIABUILD is the operating system that runs the build; Xero stays your accounting ledger. It syncs bills, claims, contacts and tracking categories with Xero, extending it rather than replacing it.
05 / Keep reading
Explore the platform
See your whole portfolio on one screen.
Book a demo with real builder volume, not five sample invoices. We’ll show you the command centre running at 50 active jobs. If your scale comes from repeating standard designs rather than from job size, the project home builder page covers the reuse and rate consistency side of it, and franchise networks have their own franchise page. The structural difference between a franchise network, several of your own companies and branches under one ABN is on franchise and multi-entity builder software.