Feature · Xero integration
The operating system for the build.
Your ledger in Xero.
A native two-way Xero integration built for Australian builders. VIABUILD runs the build, Xero stays your accounting ledger. Approved bills push across with tracking categories, progress claims push as invoices, and your accountant keeps working in Xero. Zero double entry.
7 days free · $299 first month · $555/mo after · Month-to-month
01 / What it does
What this feature does
VIABUILD doesn’t try to replace Xero. It works with it. VIABUILD is the Construction Operating System for the build: jobs, budgets, POs, accounts payable, cost tracking, claims, all on one data model. Xero is your accounting ledger. The integration keeps the two in step so a number entered once in VIABUILD doesn’t get typed twice.
Approved supplier bills push to Xero with tracking categories applied, so cost lands against the right job in your accounts. Approved progress claims push as Xero invoices. It’s an Australian integration for an Australian accounting platform, not a US connector bolted on. For the wider picture, see our guide to construction accounts payable.
02 / Why it matters
Why builders need it
Your accountant stays in Xero
No retraining your bookkeeper onto a new ledger. They keep doing the books in Xero while you run the build in VIABUILD.
Double entry is dead time
Re-keying bills and invoices between systems wastes hours and introduces errors. Sync removes the re-typing.
Tracking categories that mean something
Bills land in Xero coded to the job via tracking categories, so your accounts reflect job-level cost, not a lump.
One version of the truth
When the operating system and your ledger agree, you stop reconciling two sets of numbers that should already match.
Built for Australia
GST, BAS and the way Australian builders actually use Xero, designed in rather than adapted from an overseas product.
Claims become invoices cleanly
Approved progress claims push to Xero as invoices, so your revenue side stays as tidy as your cost side.
03 / The VIABUILD way
How VIABUILD handles it
Two-way sync with tracking categories.
Connect your Xero organisation once. From then on, the AP side flows out: bills approved through accounts payable push to Xero as draft bills, coded to the job with tracking categories. The revenue side flows too: approved progress claims and variations push to Xero as invoices.
Contacts and the data that should match stay aligned across the two systems, so your build view and your accounting view tell the same story without anyone reconciling spreadsheets at month-end. Because VIABUILD runs on one data model, the same coded actuals feed your cost tracking, so budget versus committed versus actual stays current as bills land, no double entry anywhere along the way.
- Native, two-way Xero sync
- Operating system for the build, Xero as the ledger
- Bills push with tracking categories
- Progress claims push as invoices
- Job-level coding in your accounts
- Built for Australian GST/BAS workflows
- Zero double entry between the two
04 / The workflow
How it runs, step by step
- 01
Connect Xero
Authorise your Xero organisation once to link it to VIABUILD.
- 02
Map your coding
Line up tracking categories so cost lands against the right jobs.
- 03
Approve bills
AP-matched supplier bills get approved in VIABUILD.
- 04
Bills sync to Xero
Approved bills push across as drafts with tracking categories applied.
- 05
Claims sync as invoices
Approved progress claims push to Xero as invoices.
- 06
Books stay in step
Your accountant works in Xero as the ledger; the numbers match the operating system, with no re-typing.
05 / FAQ
Common questions.
No, by design. VIABUILD is the Construction Operating System that runs the build; Xero stays your accounting ledger. The two integrate so bills and progress claims sync automatically, which means zero double entry, and your accountant keeps working in Xero.
It’s a native two-way integration. Approved supplier bills push from VIABUILD (your operating system for the build) to Xero (your ledger) as drafts with tracking categories, and approved progress claims push to Xero as invoices. The data that should match stays aligned across both systems, entered once, no double entry.
Tracking categories let Xero report cost and revenue against each job. VIABUILD applies them when bills and claims sync, so your accounts show job-level detail instead of a single lumped figure.
It’s built for Australian builders using Xero, designed around GST, BAS and the local workflow, rather than a US connector adapted after the fact.
Not today. The accounting integration is built for Xero: a native two-way sync designed around GST, BAS and the Australian workflow. An MYOB integration is not currently available, so if your ledger lives in MYOB, talk to us before you switch and we will tell you honestly where that stands rather than sell you a roadmap.
06 / Keep reading
Related features & guides
Connect Xero and kill the double entry.
Start with 7 days free, the full operating system, real data. $299 for your first month, then $555/mo. Link your Xero org and watch bills and claims flow from the build to your ledger without re-typing.