Leave Buildxact without
losing the rates you built.

If you are still deciding whether to leave, and what category of product should replace it, that work belongs on Buildxact alternatives. If you want the dimension-by-dimension pairing, that is VIABUILD vs Buildxact. This page starts after those two: you have decided to move, and you need the switch itself not to wreck a month of live jobs.

The general move, from any platform or from spreadsheets, is on migration. What follows is the Buildxact-shaped version of that work: confirm what you can take out, protect the history you will need later, bring rates and assemblies across, and run both systems on one real job until the numbers agree.

Buildxact describes itself, on its Australian site, as estimating and project management software for residential builders. The home page frames the product as total job management from first takeoff to final invoice, covering estimating, scheduling and job tracking. It also names takeoffs, quoting, supplier connection with material pricing, and an AI assistant it calls Blu, with a Recipe Assistant, Estimate Reviewer, Takeoff Assistant and Estimate Generator.

The Australian pricing page publishes three plans. Foundation is described for builders who need to estimate and bid. Pro is described for job management. Master is described as the full set. The feature chart on that page names digital takeoffs, estimate costings, purchase orders, change orders, schedules, selections, timesheets, actual costings, invoicing, accounting integrations, a client portal and an Onsite mobile app, among other items. Those are Buildxact’s words about Buildxact, read on 5 November 2026. Products change between releases. Confirm current capability with them, not with us.

None of that tells you whether the product still fits your business. It tells you what you are walking away from, so the move is a decision rather than a mood. The usual reason a builder leaves an estimating-led tool is not that takeoff stopped working. It is that the estimate then has to be re-typed into a budget, a purchase order, a claim and the ledger, and those four copies start to disagree.

The common mistake is treating the switch as a weekend of file moving. The rates you trust are usually the ones someone has been quietly maintaining by hand. They sit next to items nobody has used in two years. If you import both, you have paid to move the rot, and the new system inherits a price book nobody believes. Tidy first.

The second common mistake is moving a half-built job mid-claim. You then have two incomplete pictures and no one system you can show a client or a certifier. Finish the jobs that are already on site where they are. Start the next one in VIABUILD. That costs a period of running both, and it is cheaper than reconstructing a live claim.

We will not promise a specific Buildxact export. What leaves, and in what format, is a question for Buildxact and for your own account. What we can say about the landing side is already on migration: VIABUILD imports cost codes, price lists, products, assemblies and Xero contacts through tools built for each kind of data. There is no Buildxact importer. The mapping is the work.